Discovery is an Americas-focused precious metals company with a diversified portfolio. Our Mission is to deliver sustainable value for all stakeholders by operating in a safe and responsible manner and having a positive impact on local communities.

Located in and around the City of Timmins, Ontario, Porcupine has two underground and one open pit mines.  A continuous operation for over 100 years that provides a great work-life balance. Employees from diverse backgrounds are empowered through engagement, involvement, and growth opportunities in the workplace.

Location
Timmins, Ontario

Schedule
5x2

Purpose
Process multiple payrolls in a timely, accurate and confidential manner.

Responsibilities
Administration

• Administer and process full-cycle bi-weekly and semi-monthly payroll for hourly and salaried employees, including union and non-union groups in compliance with company policies, CRA regulations, ESA, and collective agreements.
• Verify hourly time entry to ensure all scheduled hours are accounted for to ensure integrity of attendance and absence reports.
• Identify and escalate time data discrepancies, anomalies or items requiring further clarification to the supervisors as needed.
• Import and audit hourly time data entries to ensure accuracy and completeness prior to payroll processing.
• Review and enter additional time from the salaried monthly overtime sheets and follow up any discrepancies as required.
• Compare staff monthly timesheet absence records.
• Maintain employee HR records within the company’s payroll system. Audit and record hourly and salary schedule changes.
• Maintain, improve, and verify the integrity of payroll database. Troubleshoot payroll related issues and resolve discrepancies.
• Administer all statutory garnishments and submit payment in a timely confidential fashion.
• Process severances and Records of Employment in line with legislated guidelines.
• Prepare and remit all tax source deductions by deadlines.
• Prepare accurate and timely payments and ensure compliance with Employer Health Tax and WSIB. Verify and prepare year end T4 and T4A slips.
• Prepare annual reconciliation of EHT and WSIB. Other duties as required.

Reporting 

• Maintain detailed payroll documentation for audit purposes.
• Provide Occupational Health nurses with payroll information as needed for WSIB and STD/LTD purposes.
• Report monthly union dues payment and provide union with a list of active members.
• Report monthly, acting supervisor and temporary employee hours.
• Report monthly absenteeism and overtime hours. Report to supervisors on the vacation availability of hourly employees as needed.

Communication

• Respond to employees and other inquiries in a friendly, courteous, informative and timely manner while maintaining confidentiality.
• Advise employees on matters relating to payroll. Communicate and coordinate follow-up with various departments as required.
• Work with the HR team to ensure accurate and timely processing of new hires, terminations, and merit increases.
• Liaise with internal and external auditors.
• Regularly communicate with HRIS consultants to correct issues, make necessary system updates etc

Training and Education

• Grade 12 or equivalent.
• Post-secondary education in Business Administration or related experience.
• Payroll Certification (CPA) is an asset.
• Experience in a computerized payroll system in a unionized environment.
• Good knowledge of Word, Excel, and basic accounting principles.
• Comprehensive knowledge of all aspects of Canadian Payroll legislation.

We understand no candidate will meet every single desired qualification. If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you!

As an equal opportunity employer, Discovery is committed to diversity, inclusion and accessibility. Accommodations are available on request for candidates taking part in all aspects of the selection process.